The free planner, the guide, and what changes in Parful.
Printable templates
Free golf tournament templates
The paperwork a tournament runs on, designed properly and ready to print. Twelve templates, each as a clean print PDF, a fillable PDF and an editable Word file, in US Letter and A4. No sign-up, no watermark.
These are the sheets organisers end up making in a spreadsheet the night before, in the order you need them: the sponsor package, budget, entry form and rules sheet before the day; the check-in list, start sheet, signs, scorecards, volunteer plan and run sheet on the day; the prize tracker and the sponsor thank-you after it. Each one is laid out for the job it does. They are free to use for any tournament, including commercial ones, and you can take the Parful footer off the Word versions.
The templates match the free planner on the homepage. Plan the field and the start there, then fill in the start sheet from what it gives you. When you are ready to take entries and score live, that part happens in Parful.
Page 1 of 2. US Letter shown, A4 is the same design.
Tiers and commitment form
Sponsor package
Page one presents the event, the cause and the field, then five sponsorship tiers with their benefits laid out in a grid. Write your prices in. Page two is the commitment form a sponsor signs and returns, with logo deadline and payment details.
Event, cause and audience summary
Five tiers from title sponsor to hole sponsor
Benefits grid you can edit
Commitment form with logo deadline and payment
For: Local businesses and the committee members asking them.
Print PDF for the printer, fillable PDF to type into on screen, Word to change any line. Every page keeps a 16 mm margin, so it prints at 100 percent on any printer. US Letter is 8.5 by 11 inches, A4 is the paper used in the UK and Ireland.
Tip. Ask six months out. Hole sponsors are the easiest sell and the ones most organisers leave until too late.
Page 1 of 2. US Letter shown, A4 is the same design.
Revenue, costs and pledges
Budget and sponsor tracker
Page one has the revenue lines organisers use, from entry fees to mulligans and the auction, and the cost lines from green fees to prizes, each with projected and actual columns and a summary box with the break-even player count. Page two tracks every sponsor through pledge, invoice, payment, logo and sign.
Revenue lines with unit price, quantity, projected and actual
Cost lines with projected and actual
Net and break-even summary
Sponsor tracker from pledge to sign made
For: The treasurer, or whoever answers for the money.
Print PDF for the printer, fillable PDF to type into on screen, Word to change any line. Every page keeps a 16 mm margin, so it prints at 100 percent on any printer. US Letter is 8.5 by 11 inches, A4 is the paper used in the UK and Ireland.
Tip. Set the entry fee from this sheet, not from last year. Green fees and food are the two figures that move.
Page 1 of 2. US Letter shown, A4 is the same design.
Player details and consent
Registration form and waiver
Page one collects player and team details, shirt size, dietary needs, add-ons such as mulligans and raffle tickets, and payment. Page two is a sample assumption of risk and liability wording with signature lines, photo consent and a guardian line for players under 18.
Player and team details
Shirt size, dietary needs and add-ons
Payment summary
Sample waiver with photo consent and guardian signature
For: Players who enter on paper, and registration volunteers.
Print PDF for the printer, fillable PDF to type into on screen, Word to change any line. Every page keeps a 16 mm margin, so it prints at 100 percent on any printer. US Letter is 8.5 by 11 inches, A4 is the paper used in the UK and Ireland.
Tip. The waiver is sample wording. Have someone qualified in your country check it before you use it.
Page 1 of 2. US Letter shown, A4 is the same design.
One for every cart
Rules sheet and format guide
Page one is the rules sheet, pre-written for a charity scramble with tick boxes for the format and the local rules you are using, plus the contest holes, the scoring cut-off and the lightning procedure. Page two explains the common formats and the Stableford points table so the committee and the players agree on the arithmetic.
Format and local rules with tick boxes
Mulligans, gimmes and maximum score rules
Contest holes, cut-off time and lightning procedure
Format guide: scramble, best ball, stroke play and Stableford
For: Every cart, the starter and the rules committee.
Print PDF for the printer, fillable PDF to type into on screen, Word to change any line. Every page keeps a 16 mm margin, so it prints at 100 percent on any printer. US Letter is 8.5 by 11 inches, A4 is the paper used in the UK and Ireland.
Tip. Read the rules aloud at the briefing, then put the sheet in every cart. Nobody reads it, but nobody can argue either.
Page 1 of 2. US Letter shown, A4 is the same design.
Alphabetical, 72 players
Check-in list
Two pages of 36 rows each, written in alphabetical order from your registrations, with columns for team, paid, waiver signed, shirt size, cart number, starting hole or time and a check-in box. The footer counts players expected and arrived, so the starter knows when to send carts out.
72 rows across two pages, print more for a larger field
Print PDF for the printer, fillable PDF to type into on screen, Word to change any line. Every page keeps a 16 mm margin, so it prints at 100 percent on any printer. US Letter is 8.5 by 11 inches, A4 is the paper used in the UK and Ireland.
Tip. Print it in alphabetical order by last name and keep one copy at the desk and one with the starter.
Page 1 of 2. US Letter shown, A4 is the same design.
Shotgun and tee times
Start sheet
Page one lists every hole with an A and B position, so a full shotgun field of 36 groups fits on one sheet. Page two is a tee-time sheet with a time and tee column for a staggered start. Both have room for four players, a cart number and a check-in box per group.
Shotgun start sheet, holes 1 to 18 with A and B groups
Print PDF for the printer, fillable PDF to type into on screen, Word to change any line. Every page keeps a 16 mm margin, so it prints at 100 percent on any printer. US Letter is 8.5 by 11 inches, A4 is the paper used in the UK and Ireland.
Tip. Fill it in from the free planner. The planner gives you the groups and either the shotgun plan or the tee-time window.
Page 1 of 4. US Letter shown, A4 is the same design.
Hole sponsor, nearest the pin, longest drive, welcome
Tee and contest signs
Each sign fills a landscape page with type you can read from a cart. The hole sponsor sign has a hole number, par and yardage, and a logo box to drop the sponsor artwork into. The contest signs state the rule and leave a line for the current leader. The welcome sign points players to registration and gives the shotgun time.
Hole sponsor sign with logo box
Nearest the pin sign with leader line
Longest drive sign with leader line
Welcome and registration sign
For: The volunteers who set up the course the night before.
Print PDF for the printer, fillable PDF to type into on screen, Word to change any line. Every page keeps a 16 mm margin, so it prints at 100 percent on any printer. US Letter is 8.5 by 11 inches, A4 is the paper used in the UK and Ireland.
Tip. Print on card, slip into a weatherproof sleeve and staple to a stake. Eighteen sponsor signs is an evening with a stapler.
Page 1 of 3. US Letter shown, A4 is the same design.
Scramble, stroke play and Stableford
Scorecards
A scramble team card with team handicap and net score, a four-player stroke play card and a four-player Stableford card with a points row. Each card has par, stroke index and yardage rows to copy from the course card, witness boxes for nearest the pin and longest drive, and a signature line for marker and player.
Print PDF for the printer, fillable PDF to type into on screen, Word to change any line. Every page keeps a 16 mm margin, so it prints at 100 percent on any printer. US Letter is 8.5 by 11 inches, A4 is the paper used in the UK and Ireland.
Tip. Print one card per group plus a few spares. If you score in Parful, keep paper cards as the signed record.
Page 1 of 2. US Letter shown, A4 is the same design.
Who is where, with what
Volunteer and hole assignments
Page one is the course on one sheet: holes 1 to 18 with the sponsor sign that belongs on each, the contest if any, the volunteer stationed there, their phone and what they need brought out. Page two is the volunteer roster by role with arrival time, station, and boxes for briefed, fed and thanked, plus the briefing checklist.
Holes 1 to 18 with sign, contest, volunteer and supplies
Volunteer roster by role with arrival and station
Briefed, fed and thanked boxes
Volunteer briefing checklist
For: The volunteer lead and the course set-up crew.
Print PDF for the printer, fillable PDF to type into on screen, Word to change any line. Every page keeps a 16 mm margin, so it prints at 100 percent on any printer. US Letter is 8.5 by 11 inches, A4 is the paper used in the UK and Ireland.
Tip. Volunteers quit when nobody fed them. Put lunch and a thank-you on the sheet so it is somebody’s job.
Page 1 of 2. US Letter shown, A4 is the same design.
Timeline, contacts and kit
Tournament day run sheet
Page one is a timeline pre-filled with the shape of a typical shotgun scramble, from committee arrival to the last thank-you, with a column for who owns each item and a tick box. Page two holds the day-of contact list, the kit checklist and a weather plan box.
Timeline with time, item, owner, place and done
Pre-filled with a standard shotgun scramble day
Contact list for course, caterer, sponsors and volunteers
Print PDF for the printer, fillable PDF to type into on screen, Word to change any line. Every page keeps a 16 mm margin, so it prints at 100 percent on any printer. US Letter is 8.5 by 11 inches, A4 is the paper used in the UK and Ireland.
Tip. Give a copy to the pro shop and the caterer the week before. Most problems on the day are a timing mismatch.
Page 1 of 2. US Letter shown, A4 is the same design.
Every prize to the right hands
Prize, raffle and auction tracker
Page one lists every prize with its donor, value, the category it is for and the winner, with boxes for collected and donor thanked, so nothing is left on the table at the end of the night. Page two tracks raffle ticket sellers and cash, and the auction lots with reserve, winning bid, bidder and paid.
Prize list with donor, value, category and winner
Collected and donor thanked boxes
Raffle sellers, tickets and cash reconciliation
Auction lots with reserve, bid, bidder and paid
For: The prize table and whoever runs the raffle and auction.
Print PDF for the printer, fillable PDF to type into on screen, Word to change any line. Every page keeps a 16 mm margin, so it prints at 100 percent on any printer. US Letter is 8.5 by 11 inches, A4 is the paper used in the UK and Ireland.
Tip. Write the winner on this sheet before you hand the prize over. The photo can wait, the record cannot.
Page 1 of 2. US Letter shown, A4 is the same design.
The letter and the one-page summary
Sponsor thank-you and results
Page one is the letter every sponsor should get within a week: what the day raised, how many played, what their support paid for, and the date for next year, with a signature line. Page two is the results summary to attach or post: winners by category, contest winners, the money raised, and a box for the photo of their sign.
Thank-you letter with the figures as blanks
Results summary with winners by category
Funds raised and where they go
Photo box and next year’s date
For: Sponsors, donors and the people who gave prizes.
Print PDF for the printer, fillable PDF to type into on screen, Word to change any line. Every page keeps a 16 mm margin, so it prints at 100 percent on any printer. US Letter is 8.5 by 11 inches, A4 is the paper used in the UK and Ireland.
Tip. Send it within a week, with the photo of their sign on the tee. It is the single thing that gets a sponsor back next year.
How to use them
Printing
Use the print PDF and print at 100 percent, not fit to page, on the paper size you downloaded. Nothing sits closer than 16 mm to the edge, so no printer will clip it. The start sheet and the scorecards are landscape. Scorecards go on card stock if the course will be wet, and three copies of the start sheet: one for the starter, one for registration, one for the pro shop.
Filling in on screen
The fillable PDF has a text field over every blank and a checkbox over every box, so you can type into it in Preview, Acrobat Reader, Chrome or Edge and save. Some viewers tint the fields blue on screen; that tint does not print. Where you need to change the wording, use the Word file.
Editing in Word or Google Docs
The Word files use Georgia and Arial so they look the same on every computer. In Google Docs, upload the file and open it as a Google Doc. The tables keep their layout; if a page spills, trim a row or two rather than shrinking the type.
The waiver
The participation agreement on the registration form is sample wording in plain English, not legal advice. Liability law differs between the US, the UK and Ireland, and between states. Have it checked locally, and ask whether the course or your insurer has a form they prefer.
New to running a tournament? The guide how to run a golf tournament walks through the whole job, and the free planner works out the groups and the start for your field size.
